VECOM (Vehicle Co-Ordination and Management System)

A Microsoft Windows based application for the day-to-day booking (pooling) of fleet vehicles, this application utilises a relational database along with a user-friendly and intuitive interface to make a balanced usage of your vehicle assets (through intelligent algorithmic allocation) whilst providing a centralised booking facility from the desktop (through an icon on the system tray).

FIBS (Facilities Booking System)

A Microsoft Windows based application for the management and hiring of Facilities, such as sports grounds, halls, rooms etc. This application provides a rich level of functionality including the following...

(a) The ability to make a single booking or complex multiple repetitive bookings (i.e. every Tuesday 5:00pm - 7:00 pm and Thursday 4:00 pm - 7:30 pm for the next 10 weeks) through a single dialogue and consistent interface...

(b) The ability to contract/extend/delete an individual booking.

(c) A visual timetable for a facility.

(d) The ability to record Booking Annulments (Cancellations) and the reason for Cancellation.

(e) The ability to re-book a facility over an cancelled (annulled ) booking without the loss of any information about the cancelled booking.

(f) The ability to suspend a Facility (wet ground due to rain, renovations, damage etc).

(g) The ability to produce Booking Confirmation Letters through MS Word Automation.

(h) The ability to set fees (at both the "Booking Master" level and also at the individual booking level) and issue Invoices accordingly.

(i) The ability to Print Facility Booking Sheets which shows a monthly timetable of bookings for a facility

(j) The ability to record individuals and/or organisations

(j) The ability to warn of Insurance expiry for individuals or organisations

(k) The ability to record Significant Dates which are colour-coded for end-user alerting

(l) The important ability to set Tariff Rates based upon a date of effect with fees calculated "on the fly", reflecting changes in rates as they occur.

(m) plus more....

 

SYCAMORE (Systemised Contracts and Agreements Register)

A Microsoft Windows based application for managing Contracts and Agreements, it incorporates a relational database and a Windows-based user interface to provide a flexible and powerful, yet relatively simple to use tool for the enterprise.

Incorporating email, Sycamore allows for the automatic scheduling of "events", whereby a contract manager, their supervisor or anybody for that matter, can be prompted to undertake certain actions for an Agreement. Escalation allows for the handling of those events not actioned in the appropriate timeframe.

The establishment of Action Styles and Auto Actions allows for predefined events to be created automatically once an agreement has been registered. This takes the onus off the Contract Manager to remember to create the appropriate events when registering an agreement for the first time.

Against a single Agreement, Sycamore allows for the recording of a Contract Manager, a Contractor, Lease Details (if applicable), Insurance Policies, Securities, Associated Documents and other items of significance.

An inbuilt security model allows for the ability to group staff members into "user groups". These user groups can then be assigned to "classifications". These classifications can then be attached to individual Agreements leaving the software to establish who can see or change agreements, based upon their privileges. Individuals may have the ability to change certain agreements and the ability to only view certain other agreements. They may have the ability to neither view nor change certain agreements. This powerful model allows the site to provide a manageable and usable access mechanism to their agreement register.