The ComputerPlan accounting software suite was originally developed in the United Kingdom with the assistance of a very substantial export-incentive grant. It has since been installed in many of the countries of the world, and is currently running very successfully in numerous sites throughout Australia. The package is now independently developed and supported by ID Software Pty Ltd in Perth Western Australia.
ComputerPlan is now also available on an enormous range of hardware platforms including IBM, Hewlett Packard, and Sun machines running the UNIX operating system, and on personal computers and networks using Novell netware or Microsoft's Windows NT operating systems.
Several clients in remote locations are supported via modem, which allows access to their systems and data transfer facilities. These include clients in Jakarta, Sydney, Melbourne, Brisbane, Adelaide, and country areas of Australia.
Direct local support for ComputerPlan is available in most capital cities of Australia through associated companies and organisations. This means that the software is tried and proven to be successful, and that there is a great depth of experience and support available.
The software contains so many features that it is not possible to detail them all in this document, but some of the new facilities are listed hereunder by application.
In General
There is a new Menu system incorporating advanced security via the allocation of access levels to users.
A streaming facility allows a number of processes, eg. reports and updates to run in sequence unattended with preset answers to program prompts. A good example of this would be to set up an end of month stream to perform all tasks associated with the month end roll over. This ensures that no important processes are missed and the operator is free for other work while programs are running.
The report spooling system gives control over report output from the system, allowing users to print or view reports, select which printer to use, or direct them to a disk file.
Data can now easily be extracted into financial spreadsheet applications such as Lotus and Excel for manipulation and presentation.
The ComputerPlan suite consists of the following modules:
| General ledger | Highly complex multiple entity chart |
| Accounts payable | Full creditors control functionality |
| Accounts receivable | Take control of your debtors |
| Job costing | Designed for maximum flexibility |
| Purchasing | A completely new system |
| Sales order processing | Designed to be flexible enough |
| Sales statistics | A very powerful sales statistical reporting facility |
| Payroll | Salaries and wages with full cost dissection. |
| Personnel | Fully integrated to Payroll |
| Inventory control | A comprehensive stock system |
| Plant register | Fixed Asset system with the added features |
| Machine maintenance | Track the service requirements |
| Report generator | An intrinsic component of the design |
An intrinsic component of the design of the new ComputerPlan is the Report Generator, a reporting system which is designed to be used with all modules.
 | A complete data dictionary created for the full set of application data files. |
| Reports may be created and run immediately or integrated into application menus and run periodically as if they are part of the application. |
| Reports may be written by any person in the organisation with an approved access level, and may be displayed, directed to a printer, or written to a disk file. |
Many of the standard reports which are now part of ComputerPlan have been developed, and are controlled, by the Report Generator.
Highly complex multiple entity chart of accounts structures, with automatic consolidations, can be established.
| Account balances and transactions can be held on-line for up to 100 years within the same ledger. |
| Future budgets, balances and transactions can be processed. |
| Standing journals and accruals facilities. |
| High speed transaction enquiry by period and year. |
| Chart of accounts restructuring tools. |
| Facility to re-update prior years balances into the following year's opening balances at any time. |
| Trial Balance reporting is very flexible, including on-screen display. |
| Completely new report writing sub-system for production of complex financial reports. |
Full creditors control functionality. This sub system is easy to use and gives your company complete control over creditor and miscellaneous payments. Transaction posting programs have been developed to improve speed, presentation, and information capture.
| Historical transactions retained on-line ad infinitum for subsequent reference. |
| Completely new cheque processing sub-system. |
| Prescribed payments taxation processing facility. |
Take control of your debtors with this comprehensive subsystem.
| All Transaction posting programs are designed to improve speed, presentation, and information capture. |
| Historical transactions retained on-line ad infinitum for subsequent reference. |
| Invoice and credit note printing for products and services. |
| Statements, Aged debtors, Stop list, Overdue accounts reporting |
| Turnover this year, Last year, Prior year |
| Reporting by Areas, Locations, Categories |
The Job Cost system is now designed for maximum flexibility with regard to differing company requirements. The Job (6 character) Phase (3 characters) and Sub Phase (3 characters) codes are alphanumeric to accommodate all user's coding requirements.
| Up to nine cost elements can be specified relating to each Phase/Sub Phase combination. |
| Reporting to any level at user specified detail. |
| Accounts Payable interface for gathering invoice information on material or service costs. |
| Payroll interface to pass labour costs on a daily basis. |
| Accounts Receivable interface for the processing of progress claims invoices. |
| User specified, element level on-costs, if required. |
| Journal entry transactions can be posted via transaction posting if adjustments or additional entries are required. |
| Processing of labour transactions, non payroll related (e.g. subcontractors & consultants). |
| Enquiry at all levels including current financial status. |
| Purchase orders, processing committed costs for each job. |
| Work in progress report or direct interface to General ledger. |
A comprehensive stock system with all the facilities required to control one of your largest assets. This system has been designed to cater for most warehousing businesses that need to track product details accurately to properly manage inventory levels.
| Multi location controls |
| Large alphanumeric product code if required |
| Movement analysis, Turnover and valuation reporting. |
| Recommended reorder reporting by location. |
| Completely new stock-taking sub-system. |
| Greatly enhanced product enquiry facilities. |
| Stock movement transactions retained on file ad infinitum. |
A completely new system for the controlling of the purchase order cycle for the procurement of both goods and services, from ordering through goods receipting to final invoicing. Recently re- developed to allow purchasing for stock, jobs ( if a Job costing interface exists) and direct expense items makes this a powerful purchasing tool.
| Foreign currency facilities |
| Internal controls for authorisation of purchases |
| Print/Re-print facilities |
| Direct faxing of orders (UNIX servers only) |
| Job accruals (if Job Costing interface exists) |
| Supplier product cross referencing |
The ComputerPlan Order Entry System is designed to be flexible enough to satisfy the requirements of the majority of sales ordering environments.
Order entry itself is suitable for the processing of telephone and over-the-counter orders, as well as for the input of batches of orders received in the post. Extensive search and display facilities are available for the identification of both customers and products. On-line credit checks are carried out and stock availability and pricing information is also provided.
| One or two line discount rates may be applied by customer and product. |
| Override facilities are available on price, discount rate, discount amount or total line value. |
| Order lines may be linked for despatch, and order line details reviewed on completion |
| A discount may also be applied to the order as a whole. |
| A delivery address may be entered as applying to this order only |
| Special instructions and invoice comments |
| Current and forward orders |
| Comprehensive enquiry |
| Amendment and reporting facilities are provided |
| Audit reports |
| Listings are available of orders awaiting credit approval |
| Back orders and forward orders reports |
| Automatic or manual stock allocation |
| Picking lists. |
| Now contains facilities for the entry of quotes, with conversion to firm orders. |
| Sales Invoice and Credit note printing |
The Sales order processing system has a very powerful sales statistical reporting facility that covers all aspects of sales analysis. To name just a few;
| Customer/Product MTD and YTD sales |
| Type/Group sales |
| Customer/Product actual verses Budgeted sales |
| This year/Last year comparison sales |
This fully featured payroll provides maintenance and control of the preparation and payment of salaries and wages with full cost dissection. This module has full enquiry facilities and includes reports on workers compensation, accruals and departmental analysis, together with normal reporting requirements.
| Weekly, fortnightly and monthly pays. |
| Unlimited hours types and additions/deductions per employee. |
| Automatic pay with provision for public holidays. |
| Annual, sick and long service leave entitlement calculations. |
| General Ledger and Job Costing interfaces. |
| Detailed history files. |
| Month to date and Year to date paid hours analysis. |
| Group certificates and supporting audit list. |
| Direct banking via diskette or modem transfer. |
| Pay envelopes or slips. |
| Child maintenance deductions supported. |
This is a completely new system, fully integrated to Payroll, for the management of Personnel data.
| Personnel integrates with ComputerPlan payroll ensuring no duplicate information. | ||||||||||||||||||||||||
| The system can be tailored by the user to use site specific codes and dialogue | ||||||||||||||||||||||||
| Caters for all aspects of the construction and earthmoving industry. | ||||||||||||||||||||||||
| Uses data dictionary for all inquiry and report queries. | ||||||||||||||||||||||||
| Powerful inquiry search and print facility. | ||||||||||||||||||||||||
| Fast entry of employee assessment details on transfer or termination. | ||||||||||||||||||||||||
| Details kept for each person on the register
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| The personnel register can hold records for the following types of employee
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| Payroll hours types like Sick leave and workers compensation can be permanently recorded in personnel history for future assessment. |
This is a Fixed Asset system with the added features that a plant register provides, with relevant descriptive and financial information.
All assets can belong to a plant group and a sub location related to a major location, and a finance group. Finance groups can have their own set of provision, realisation, expense, capital gain, bank and liability accounts. Depending on their status, Owned, Leased, or HP, all the required GL accounts are setup in the finance group file.
| The system will keep separate sets of figures for Book and Tax details |
| Depreciation of owned Assets and Amortisation of leased Assets. |
| Both Prime Cost and Diminishing Value depreciation methods |
| Book depreciation and Amortisation is calculated at the end of each period and Tax depreciation at the end of the year. |
| The system provides the ability to revalue Assets in any given period. If a General Ledger interface exists, the appropriate adjusting journal entries are posted. |
| Full audit reports are provided in the form of Additions reports, Disposal reports , Depreciation Schedules and Lease Payment schedules. |
| Comprehensive finance document details can be kept and maintained for all Leased or Hire purchase agreements. All details relating to monthly payments and interest charges and important dates are well reported. |
| Assets in the plant master file can be reported on by Plant code, Sub location, Finance group, Plant group, and Finance document (if applicable). |
This subsystem of Plant and equipment has been designed to track the service requirements of equipment in the Register.
| Service details of Major and Minor components |
| Hire rates of equipment |
| Cyclic reporting of maintenance |